How to Deactivate Employee BPJS Health Insurance: A Simple Guide (Free Template)

Managing company administration after an employee’s termination requires special attention, especially when it comes to Employee BPJS Health Insurance. If a former employee is no longer part of your organization—whether due to resignation, contract expiration, or termination—it’s crucial to deactivate their BPJS Health coverage.

But how can you ensure the process is done correctly? This guide breaks it down into manageable steps and even provides a free template to make your life easier!

Why Deactivating Employee BPJS Health Insurance Matters

Deactivating Employee BPJS Health Insurance isn’t just a procedural task—it’s essential for both the company and the employee. If a former employee remains registered as an active participant, the company will still be billed for their monthly premium. Over time, this can lead to unnecessary costs that could be avoided with timely deactivation.

For employees, having an inactive status in your company allows them to transition smoothly. They can either register as independent participants or be covered under their new employer. This eliminates the risk of overlapping records and ensures uninterrupted access to health services.

Moreover, timely deactivation reflects your company’s compliance with government regulations. Failing to report changes in employee status can lead to administrative penalties or audits. Handling this efficiently not only protects your finances but also maintains your company’s credibility with regulatory bodies and employees alike.

How to Deactivate Employee BPJS Health Insurance

Here’s a step-by-step process to simplify the task:

1. Gather Employee Information

Ensure you have all the necessary details, including:

• Full name
• BPJS Health participant number
• Reason for termination (e.g., resignation, contract end, or dismissal)
• Final working date

2. Prepare Supporting Documents

You’ll need official documents, such as:

• Termination notification to the local Department of Manpower
• A letter of absolute liability signed by the company leader
• A list of employees being deactivated

Don’t worry—our free template includes everything you need to streamline this step!

3. Submit to BPJS Health

Take the complete set of documents to your nearest BPJS Health office, including:

• A formal cover letter from the company
• The supporting documents listed above

4. Confirm Deactivation

After submission, follow up to ensure BPJS Health has successfully deactivated the employee’s participation. This confirmation helps avoid lingering charges or administrative errors.

Download Your Free Template

To make this process even easier, we’ve prepared a ready-to-use Employee BPJS Health deactivation template. With this, you can skip the hassle of creating forms from scratch.

Simplify HR Tasks with Aman

Handling BPJS Health Insurance is just one of the many administrative challenges faced by companies. That’s where Aman steps in as your trusted HR partner. From health insurance management to seamless employee benefits, Aman ensures everything is handled quickly, accurately, and in compliance with regulations.

But that’s not all. Aman also enhances employee satisfaction by offering additional health benefits like medical check-ups, online consultations, and tailored wellness programs. Plus, with 24/7 support, Aman is always there when you need help. Say goodbye to admin headaches and hello to more time for growing your business!

Conclusion

Deactivating Employee BPJS Health Insurance is more than a bureaucratic step—it’s a sign of responsible business practice. With our free template and the right tools, this task can be tackled efficiently and stress-free.

Looking for a hassle-free way to manage your company’s health programs? At Aman, we don’t just offer insurance solutions; we’re here to transform your HR experience. Join us and discover how easy it is to provide the best for your employees while staying focused on what really matters: your business growth.

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